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Working with Communities

Deprecated Feature

The Community of Practice feature will be removed in Agility 26.1 (scheduled for the end of April 2026). Communities and Topics will no longer be accessible or supported (both on-site and on-demand). For questions or assistance, contact the support portal.

Digital.ai Agility Communities allow organizations to create a secure, centralized place where everyone involved in the Agile product development process can collect and share knowledge. Communities help organizations build better software by allowing team members to learn from the collective knowledge of the organization and from the people within. Communities are open environments integrated into Digital.ai Agility that allow team members to publish best practices, agreements, and other supporting documents.

Digital.ai Agility Communities is pre-seeded with a set of common Agile best practice topics created by Agile coaches and evangelists. You can delete these topics and replace them with your own, or easily change them to reflect the specific needs of your organization.

Access Communities​

Click the hamburger menu Hamburger icon > Collaboration > Communities > Community of your choice.

Many pages in the application also have the quick topic reference link (next to the Collaboration link). You can pin relevant topics for each page to ensure that all users see topics related to that page. For example,the topic on User Story Estimation may be pinned to the Backlog page.

Looking for a specific topic? Type your search terms in the Quick Search box at the top of any page to find matching topics.

Manage Communities​

Create a New Community​

  1. Click the + icon on the header and click > Community.

    Add New Bar

  2. In the Community dialog box, enter a Title and Description, and click Save.

  3. Verify if the newly created community is listed under Communities list by clicking Collaboration > Communities from the left pane.

Edit Community Name or Description​

  1. Click the hamburger menu Hamburger icon > Collaboration > Communities.
  2. Click on a community name in the Communities list. The community details display in the right pane.
  3. To change the name:
    • Click once on the community name, make your changes, and click Save
  4. To edit the description:
    • Click once in the description field, make the modifications as needed, and click Save

Delete a Community​

All topics must be removed from a community before the community can be deleted. Refer to the Delete a Topic section for instructions.

  1. Click the hamburger menu Hamburger icon > Collaboration > Communities.

  2. Click on the required community name in the Communities list, and then click the recycle bin button in the top right corner of the page.

    Deleting Community

Join or Leave a Community​

Deprecated Feature

The ability to follow or join communities is no longer available in the current user interface.

To keep up with what's going on, you could previously join (subscribe) or leave (unsubscribe from) a community. When you joined a Community, you would receive notifications in your My Inbox and, if set up, email notifications.

Previously:

  1. Click the hamburger menu Hamburger icon > Collaboration > Communities
  2. Select or deselect the bookmark icon to the right of a community name
  3. Slide the toggle button to the right to see all communities or left to see just communities you followed

Work with Topics​

Access Topics​

There are two ways to access topics:

  • Click the hamburger menu Hamburger icon > Collaboration > Communities
  • From any page, click the Topics icon to view pinned topics

Search for a Topic​

Looking for a specific topic? Type your search terms in the Quick Search box at the top of any page. The list of matching topics displays in the drop-down list. To view details, select a topic in the list.

On the header, click the search icon Search icon and type the search terms.

Create a New Topic​

  1. Click the hamburger menu Hamburger icon > Collaboration.
  2. Select a community and click New Topic.
  3. Enter your topic Title and Description in the appropriate fields, and then click Create.
  4. Optional enhancements:
    • To add a link, click on the Insert or Edit Link icon in the toolbar, enter link information, and then click OK. Note that the maximum file size is 4 MB
    • To attach a file, click Add Attachment, and then follow the prompts to upload the file from your computer
  5. Click Create.

View a Topic​

  1. Click the hamburger menu Hamburger icon > Collaboration.
  2. Click on the required topic to view the details.
  3. In the topic details, you can add a conversation.

Edit a Topic​

  1. Click the hamburger menu Hamburger icon > Collaboration.
  2. Select a community, and then click on a topic title.
  3. Make changes:
    • Click once in the title field to change the title
    • Click once in the description field to edit the description
  4. Click Save.

Delete a Topic​

  1. Click the hamburger menu Hamburger icon > Collaboration.
  2. Select a community name, select a topic, and click the Delete delete icon button.

View a Topic's Activity Stream​

You can view the history of a topic by clicking on the ActivityStream tab from the topic details screen. You can view the names of the members who updated the selected topic along with details about the modifications.

  1. Click the hamburger menu Hamburger icon > Collaboration.
  2. Click on the required topic from the list.
  3. Click ActivityStream to view the topic history.

Add a Conversation to a Topic​

Type your reply in the Conversations field and click Share.

Communities Conversation

  1. Click the hamburger menu Hamburger icon > Collaboration.
  2. Select a name from the Communities list, and then click on a topic title.
  3. Click once in the description field.
  4. Add content:
    • To add a link, click on the Insert or Edit Link icon in the toolbar, enter link information, and then click OK. Note that the maximum file size is 4 MB
    • To attach a file, click Add Attachment, and then follow the prompts to upload the file from your computer
  5. Click Save.

Mention Assets and Members in a Topic​

You can mention people and assets in a conversation thread. "Mentioning" associates the conversation with the person or asset, and:

  • Sends notifications by email when activity occurs (if enabled)
  • Displays details on the My Inbox page
  • Displays the conversation thread in the topic's activity stream
  • Allows you to view asset details directly from within the conversation thread

To mention:

  1. Type the first three characters of the name in the mention field. As you type, the matching items display.
  2. Select the item and click Share.

Pin and View Topics in a TeamRoom​

Learn how to pin (or bookmark) topics in a TeamRoom for easy access later.

  1. Click the hamburger menu Hamburger icon > Rooms > All TeamRooms.
  2. Click on Topics button to view the Topics panel.
  3. Click Manage Pins to display the list of topics that have been created.
  4. For each topic you want to pin or unpin in the TeamRoom, click on the thumbtack icon, and click Done.
    • The topics that are currently pinned to the page are highlighted in white
    • The topics that are not pinned are highlighted in gray

View Pinned Topics on a Page​

  1. Click the hamburger menu Hamburger icon > Collaboration > Topics > Pinned.

  2. From the list, click any topic to read through the topic.

    Pinned topics

Programs

Acceptance Tests

Backlog Goals or Objectives

Backlog Groups

Managing Budgets

Retrospectives

Regression Tests

Regression Planning

Roadmapping

Strategic Themes Overview

Teams Feature Administration

Test Sets