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Version: Release 25.3

Task Overview

This guide explains how to view, filter, and perform actions on tasks in Release.

About the Task Overview​

The Tasks page displays all tasks you have permission to access across releases that are in active or planned states - Planned, In Progress, Failing, or Failed.

Tasks that are Paused, Completed, or Aborted are not shown in this list.

You can view:

  • Tasks assigned to you
  • Tasks assigned to your team
  • Tasks from releases you can view, even if not assigned to you or your team

Administrators can see all tasks in these statuses across the system.

Accessing Task Overview​

  1. From the sidebar, click Tasks under the Overview group.

    • The Task Overview displays the status of each task and any set flags.
    • An orange triangle indicates an active task.
    • A clock icon indicates a pending task.

    Task Overview

Changing View Options​

  1. To switch to grid view:

    • Click the grid view icon in the toolbar.

    Task Overview View Options

  2. To group tasks by release:

    • Select the Group by release checkbox.
    • You can view who completed a task by hovering over the Completed status icon.

    Who completed task

Understanding Task States​

Locked Tasks​

  • Tasks can be locked to restrict editing to users with lock permissions.

  • Locked tasks appear with a striped pattern.

  • For details, see Configuring lock tasks.

    Locked task

Task Dates​

  • Started tasks show their start date.
  • Future tasks show either:
    • Planned: waiting for preceding task completion.
    • Scheduled: waiting for a scheduled start date.
  • Tasks with deadlines show their due date.

Available Task Actions​

You can perform the following actions on each task:

  1. Complete

    • Marks task as complete.
    • Optionally add a comment.
    • Advances to next task.

  2. Skip

    • Bypasses the task.
    • Requires a comment explaining the skip.
    • Moves to next task.

  3. Fail

    • Sets manual task to failed state.
    • Requires explanation comment.
    • Notifies release owner.

  4. Abort

    • Stops automated task.
    • Sets to failed state.
    • Requires explanation comment.
    • Notifies release owner.

  5. Assign to me

    • Takes ownership of the task.

  6. View in Release

    • Opens the task in the release flow editor.
    note

    Failing or aborting a task will stop the release process.

Sorting Tasks​

You can sort tasks in the overview by different attributes. The following sorting logic is applied:

Task Due Date (Default)​

Tasks are listed by their due date, with those due soonest appearing first.

Task Start Date​

  • Tasks that have already started are listed from the earliest start date to the latest.
  • Tasks scheduled to start in the future appear below, also sorted from the earliest to latest start date.

Task Status​

Tasks are sorted by status: Failed or Failing tasks first, followed by In Progress, and finally Planned tasks.

Filtering Tasks​

You can filter and search tasks using various criteria to quickly find the information you need. The following sections describe the different filtering options available.

  1. Click the magnifying glass icon to expand search options.

  2. Type to search by:

    • Task title
    • Assignee name
    • Release title

    Task Overview Expanded Search

2. Filter by Tags​

  1. Click the magnifying glass icon.
  2. Start typing a tag name.
    • Autocomplete suggests from up to 500 tags.

3. Date Filtering​

  1. Use the From field to set a start date.
  2. Use the To field to set an end date.

4. Status Filtering​

  1. Click Status
  2. Select one or more:
    • Failed: tasks in failed state
    • In progress: active tasks
    • Pending: awaiting start
    • Planned: scheduled tasks

5. Assignee Filtering​

Task Overview Assignees filter

Choose one option:

  1. Assigned to me
  2. Assigned to my teams
  3. All available

6. Folder Filtering​

  1. Use the Folder dropdown menu.
  2. Select a folder or type a folder name.